Introduction
1. We are committed to safeguarding the privacy of our website visitors and service users.
2. This policy applies where we are acting as a data controller concerning the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
3. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.
4. In this policy, "we", "us" and "our" refer to Allied Project Services Ltd. For more information about us, see Section 13
How we use your data
1. the legal bases of the processing.
2. the purposes for which we may process personal data; and
3. the general categories of personal data that we may process;
4. We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed to analyse the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
5. We may process your account data ("account data"). The account data may include your name and email address. The source of the account data is you or your employer. The account data may be processed to operate our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
6. We may process your information included in your profile on our website ("profile data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed to enable and monitor your use of our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
7. We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be prepared to enable such notification and administer our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
8. We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for offering, marketing and selling relevant products and/or services to you. The legal basis for this processing is consent.
9. We may process information relating to our customer relationships, including customer contact information ("customer relationship data"). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed to manage our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is our legitimate interests, namely the proper management of our customer relationships.
10. We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed to supply the purchased goods and services and keep proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.
11. We may process information that you provide to us to subscribe to our email notifications and/or newsletters ("notification data"). The notification data may be prepared to send you the relevant notifications and/or newsletters. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
12. We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed to communicate with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
13. We may process any of your data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
14. We may process any of your data identified in this policy where necessary for obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
15. In addition to the specific purposes for which we may process your data set out in this Section 3, we may also process any of your data where such processing is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person.
16. Please do not supply any other person's data to us, unless we prompt you to do so.
Providing your data to others
1. We may disclose your data to our funders, insurers and/or professional advisers insofar as reasonably necessary for obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or an administrative or out-of-court procedure.
2. We may disclose your data to our suppliers or subcontractors insofar as reasonably necessary for carrying out and maintaining levels of service.
3. In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person. We may also disclose your data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or an administrative or out-of-court procedure.
International transfers of your data
1. The hosting facilities for our website are situated in the UK.
2. The hosting facilities for our website are situated in the UK. Personal information and related data are stored and otherwise handled within the borders of the European Economic Area and the USA. The European Commission has made an "adequacy decision" concerning the data protection laws of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which you can obtain here.
Retaining and deleting personal data
1. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
2. We will retain your data as follows:
  1. personal data category or categories will be retained for a minimum period of 3 years following moment, the data was submitted, and for a maximum period of 5 years.
3. In some cases, we can't specify in advance the periods for which your data will be retained. In such cases, we will determine the period of retention based on the following criteria:
  1. the period of retention of personal data will be determined based on our legitimate interests, namely the proper protection of our business against risks.
4. Notwithstanding the other provisions of this Section, we may retain your data where such retention is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person.
Amendments
1. We may update this policy from time to time by publishing a new version on our website.
2. You should check this page occasionally to ensure you are happy with any changes to this policy.
3. We may notify you of significant changes to this policy by email or through the private messaging system on our website.
Your rights
1. We have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
2. Your principal rights under data protection law are:
  1. the right to access;
  2. the right to rectification;
  3. the right to erasure;
  4. the right to restrict processing;
  5. the right to object to processing;
  6. the right to data portability;
  7. the right to complain to a supervisory authority; and
  8. the right to withdraw consent.
3. You have the right to confirmation as to whether or not we process your data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected; we will supply you a copy of your data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
4. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
5. In some circumstances, you have the right to the erasure of your data without undue delay. Those circumstances include: the personal data are no longer necessary concerning the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under specific rules of applicable data protection law; the processing is for direct marketing purposes, and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; For compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6. In some circumstances, you have the right to restrict the processing of your data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful, but you oppose erasure; we no longer need the personal data for our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or reasons of significant public interest.
7. You have the right to object to our processing of your data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by a third party or by us. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
8. You have the right to object to our processing of your data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your data for this purpose.
9. You have the right to object to our processing of your data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation unless the processing is necessary for the performance of a task carried out for reasons of public interest.
  1. consent; or
  2. that the processing is required for the performance of a contract to which you are a party or to take steps at your request before agreeing, To the extent that the legal basis for our processing of your data is:
  3. and such processing is carried out by automated means, and you have the right to receive your data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
10. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
11. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
12. You may exercise any of your rights concerning your data by written notice to us OR by completing the contact form on our website, in addition to the other methods specified in this Section 8.
About cookies
Cookies that we use
1. We use cookies for the following purposes:
  1. authentication - we use cookies to identify you when you visit our website and as you navigate our website (cookies used for this purpose are: _ga (used for storing the client ID);
  2. personalisation - we use cookies to store information about your preferences and to personalise the website for you (cookies used for this purpose are: _gid (to distinguish users)
  3. analysis - we use cookies to help us to analyse the use and performance of our website and services (cookies used for this purpose are: _gat (to limit the number of requests, no user information is stored).
Cookies used by our service providers
1. Our service providers use cookies, and those cookies may be stored on your computer when you visit our website.
2. We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at https://www.google.com/policies/privacy/.
Managing cookies
Our details
1. This website is owned and operated by Allied Project Services Ltd
2. Allied Project Services Ltd is a limited company registered in England with registered number 07540781. Registered Office: 107, Cheapside, London, EC2V6DN
3. You can contact us:
  1. by post, to the postal address given above;
  2. using our website contact form;
  3. by telephone, on the contact number published on our website from time to time; or
  4. by email, using the email address published on our website from time to time.
Data protection officer
1. Our data protection officer's contact details are Admin@AlliedProjectServices.com

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